Stock & Production Coordinator - Monday to Friday 8am to 5pm
Key responsibilities (but not limited to):
Accurately monitor and maintain stock level.
Organize and manage stock taken, cycle counts and investigate on stock discrepancy.
Control access to stock.
Monitor stock changes and predict stock required for the next production, produce weekly report on stock change. Manage stock transfer between different locations. Produce weekly report on stock change. Assist in sourcing suppliers, determining product availability, quality and value
Assist in maintaining good supplier relations. Prepare purchase orders. Manage production including inquiring quotation, prototype, sample confirmation, mass production, product photo shooting, obtaining certificate required by the law from manufacturers, quality control as well as shipment arrangement etc. Ensure pricing, lead times, quantities and quality are being adhered to the requirement in each purchasing and production. Manage damage and faulty stock and report to manufacturers on weekly basis. Manage and ensure manufacturers provide replacement or/and credit for damage and faulty items in the next shipment/production. Check invoices, shipping document and scheduling payments. Arrange and schedule goods in with all related department and shipping agency Update timely relevant department on due goods in, stock delay & shortage and any other stock issue. Resolve cost discrepancies between suppliers and internal Accounts Department. Coordinate with Customer Service Team on returns and replacement. Provide written reports of any issues raised. Maintain, timely update and manage the product and suppliers database/history and ensure the accuracy. Data consolidation and processing. Create and update company product sheet including products specifications. Assist in new product launch or slow moving sales with marketing and sales department. Assist in weekly scheduling for stock going out and book the stock in with relevant departments.
Run weekly sales and stock report for directors.
Update all retailers stock and stock due-in date on weekly basis. Provide all retailers and customers product information whenever it requires. In charge of template or report set up in system in order to increase the efficiency of the team. Implement relevant company policies and procedures.
Any other task given by the directors