Administration Assistant Compliance/Purchasing

  • N.R.L Limited
  • United Kingdom
  • 01 Nov, 2020
Full Time Admin-Clerical

Job Description

Purpose of the Role

To support the admin and purchasing compliance. Keeping a constant focus on accuracy, attention to detail and customer service.

Key Responsibilities:
  • Formatting CV's
  • Generating contracts, other documents and bookings
  • Distribution and collation of contracts via EchoSign
  • Completion and co-ordination of security clearance applicants, reviews and transfers
  • Completion and co-ordination of SQEP Packs
  • Proof of right to work checks, following up reference requests
  • Payroll queries
  • Chasing up missing information and keeping track of expiring documents
  • AWR checks and contract amendments
  • Candidate dose management/recording
  • Public Health England communications/query resolution
  • Maintaining various databases, updating/adding information and documents
  • Post - inbound and outbound
  • Branch contact for telephone network support
  • Oversee legislative rate changes ie: pension, National Minimum Wage
  • Process orders ensuring all costings are correct and relevant paperwork from client has been received
  • Handle all queries regarding the above and liaise with the clients and suppliers to ensure communication is clear at all times with relevant documentation sent
  • Arrange payments and process via online banking
  • Process invoices to clients and chase where necessary
  • Book flights, hotels and car hire for both UK and international clients and use a tracking document to manage movements
  • Use spreadsheets for managing PO numbers
  • Other tasks that may be required

Skills Required:
  • Microsoft Word & Excel to a competent level
  • Ability to build good customer service relations
  • Ability to work well within a team and build a strong internal reputation for high quality delivery of work and customer service
  • Ability to prioritise, organise and work with attention to detail under pressure
  • Ability to learn new systems and procedures to ensure tasks completed to a high standard

  • Previous experience of a fast paced customer service environment and some purchasing work would be preferable but not essential...... click apply for full job details